Business Operations
Project Management & Coordination
Find a virtual project manager and coordinator.
Keep projects moving, your team aligned, and deadlines on track without adding headcount. Built for small businesses, growing companies, and founders who need professional project management from planning to delivery.
- 60%
- cost saving vs an in-house PM
- 48 hrs
- from discovery call to first project plan
- $82.5k
- typical full-time PM salary you avoid
Manager or coordinator?
A project manager owns strategy: scope, timelines, budgets, and risk plans. A project coordinator owns execution: tracking tasks, communication, dashboard updates, and follow-through on deliverables. We match you to the right one, or both.
Tools we work in
- Asana
- Monday.com
- ClickUp
- Jira
- Notion
- Trello
- Basecamp
- Kanban
What we handle
Planning and scheduling
- Project scope and objective definition
- Timeline development and milestone alignment
- Resource allocation and task assignment
- Workflow development and process organisation
- Kickoff meeting planning and execution
- Sprint planning and Agile board setup
Tracking and reporting
- Milestone and task tracking
- Weekly status reporting
- KPI dashboards and performance analysis
- Risk identification and issue reporting
- Budget tracking and cost analysis
- Deadline and dependency management
Team and stakeholder coordination
- Cross-functional team alignment
- Meeting planning and management
- Stakeholder communication and updates
- Action item tracking and follow-through
- Vendor and contractor coordination
- Escalation and conflict resolution
Systems and documentation
- Asana, Monday.com, and ClickUp configuration
- Kanban board development and management
- Process documentation and SOP development
- Project playbook creation
- Post-project review and retrospective analysis
- Knowledge base and handoff documentation
How it works
Matching
After your discovery call, we assess your project types, team size, tools, and complexity, then select a project manager who fits.
Engagement
Your plan tracks your actual project volume. Ramp up during launch cycles, scale back between them. No contracts, no hours burning off the clock.
Ongoing support
Our client success team stays engaged with regular check-ins, reviewing project health and keeping your PM aligned with shifting priorities.
Pricing
Assistant PM
$1,500/mo
Task tracking, teams aligned, deadlines in sight.
Full PM
$1,750/mo
End-to-end project ownership from planning to delivery.
Operations Manager
$1,833/mo
Systems oversight, team performance, and process efficiency.
Ready to delegate project management & coordination?
Tell us what you need. We will reply with specialists matched to the work.